As of july 2015, hotel occupancy continued to increase, topping at 75. Join select guest today select guest members always receive our best rate guarantee, and full member benefits with booking direct on. Rfp templates to bid hotels, event venues and event services. Youre dealing with big chunks of invisible hotel spend, crappy data on the visible spend, clunky rfp tools, tedious backandforth negotiations, last room availability promises that wont be kept, and disgruntled hoteliers only too happy to poach your. Sabre hotel rfp request for proposal is an online marketplace that unites corporate travel buyers with hotels and chains to solicit, negotiate, finalize and. Its the beginning of rfp season for many travel buyers putting together hotel programs with negotiated rates. Rfps allow hotels to gain fair market price quotes from multiple sources before choosing a source. Respondents should satisfy themselves by personal investigation or such other means as they may think necessary as to the conditions affecting the offered hotel project. Basically speaking a company organization hotel announces a request for a particular project or program and companies providers can place bids for the. The 2017 hotel rfp season proved more favorable for buyers than in recent years, as corporates saw softer rate increases than projected and a slightly more amenable negotiating climate as the season progressed. A resource consuming exercise with hundreds of bidders pounding on the door on top of the numerous internal stakeholders to be placated. Published on june 3, 2015 june 3, 2015 27 likes 0 comments. May 08 nashville, tn be ahead of the competition and your hotel partners and come hear about the latest hotel trends, the current market, and forecasts for the coming year. However, you must make certain that your hotel is competing for this business in an efficient manner via a corporate and transient business bidding process hotel rfp.
The decision making process the purpose of this study is to explore the hotel rfp process from the travel manager perspective. Strategies for dealing with the hotel rfp season american. With almost 700 questions to complete in the standard gbta format, you. Sep 01, 2019 by neil hammond, goldspring partner as we begin another hotel rfp season, many buyers are still aware of the pain points that go along with this time of the year. Rfp stands for request for proposal and is a formal solicitation for bids on business from suppliers that are interested in providing a commodity, service or valuable asset to the hotel.
A large majority 87 percent of the travel managers interviewed have some level of involvement with the hotel rfp process, while 56 percent say they rely somewhat or a lot on a tmc to conduct the rfp process. Rfp request for proposal definition glossary for hotel. When you take advantage of our unique rfp program, youre able to more effectively manage the rfp process. If the 2017 hotel rfp season proved anything, its that negotiations are beginning to become more balanced and perhaps even showing favor to buyers. Aug 26, 2009 the national business travel association nbta today announced that the nbta modular hotel rfp has been updated for the 2010 bid season to include two new templates that reflect corporate culture. Will annual hotel rfps ever end business travel news. Hotel rfp season is the source of major frustration for travel managers and hoteliers alike. Prolodgic revolutionized hotel sourcing then, and continues to lead in innovation today. The buyer is interested in the procurement of services in this case hotel guest rooms, meeting, trade show space, food and beverage, etc. We saw a really big shift to a buyers advantage in most of the markets, much more so than we thought we would, said eric jongeling, director of americas hotel solutions for. Revenue optimizing tips and strategies from an electronic distribution perspective. The foundation reserves the right to add or delete items from the. Sep 26, 2017 hotel rfp season is the source of major frustration for travel managers and hoteliers alike. Many hotels have relied upon online hotel rfp request for proposals sites, such as and to promote their meeting.
Rfp rip thats how andrew menkes, senior vice presidentglobal client solutions at bcd travel, recently characterized the traditional hotel. Laying an unpopular process to rest, four travel industry experts addressed why current sourcing methods are outdated and the. Hotel revenue management, hotel internet marketing strategy, ecommerce tools, hotel industry analysis, hotel industry trends, hotel management software, hotel management company, hotel consultants, hotel training, independent hotels, lodging industry, smith travel and research, forecasting, crs, gds, market. The national business travel association nbta today announced that the nbta modular hotel rfp has been updated for the 2010 bid season to include two new templates that reflect corporate culture. Its no secret that hoteliers are always looking for ways to find meeting and event planners who can select hotels and other venues for meetings, incentive trips, conferences, and exhibitions. The information contained in this rfp, any addenda, and the data room is provided to assist prospective respondents in the preparation of proposals.
This is an article from one of our expert partners. Over a decade ago, lodging logistics set the standard in hotel rfp automation by launching prolodgic the premier online hotel procurement suite. Corporate hotel rate negotiations for 2020 forecast. This year, we want you to get a bigger share of that business. This new approach is already saving some companies millions in hotel spend. Earn up to 5,000 points per stay with bonus points packages. The selected developer will demonstrate flexibility in accommodating new and changing requirements, while providing reliable customer service and proven service performance.
Lanyon transient rfp management is the easiest, most efficient way for any hotel to manage and respond to corporate travel rfps and win more business. Conducting a hotel request for proposal rfp can maximize hotel savings as well as benefit your organization in other ways. As a travel manager, you don t need to approach a request for proposal rfp with armfuls. A request for proposal rfp is a solicitation by an organization to potential suppliers. With hotel rates expected to increase from 14% in 2019 and occupancy rates at the highest in recent memory, this hotel rfp season may be bumpier than others. All hotel partners will need to be flexible with check outs prior to scheduled departure dates. As a travel manager, you dont need to approach a request for proposal rfp with armfuls. Procurement specialists across the board were privy to some of the lowest rate increases in recent years as well as soft negotiations in an oversaturated market. The other positive is that hoteliers likely wont hold that weakness against corporates in the upcoming rfp season. Jan 17, 2017 the 2017 hotel rfp season proved more favorable for buyers than in recent years, as corporates saw softer rate increases than projected and a slightly more amenable negotiating climate as the season progressed. Exact travel dates will be based off the team placements in the conference during the 2020 season. When considering such an unpopular process, many are asking if it is even worth it a question worth considering given recent advances in available data and technology. All corporate travel managers smaller programmes larger programmes new approaches to hotel sourcing an acte corporate travel study 6 0% 25% 50% not applicable not using rfp this season negligible 1 25% 26 50% 51 75% % 25% 2% 4% 2% 12% 8% 12% 16% 23%.
In light of this consternation, both sides are asking if the process is even worth it. In 2009, over 400 preferred hotel group properties participated in the rfp season. Describe your decisionmaking process and identify the decisionmakers. Ctm suggests incorporating procurement strategy, traveler feedback, comprehensive reporting data, and emerging industry trends into your hotel rfp process. Doing so will allow you to proactively participate in the bidding process and compete for prequalified leads. Rfp can come from construction companies looking to build a. In 2012, the gbta foundation and the gbta hotel committee worked to develop a hotel rfp template to try to standardize the process. Str is back to give tbta the inside scoop tennessee chapter. Oct 06, 2015 lets agree that all our friends and colleagues who are in the midst of yet another grueling hotel rfp season should have our sympathies. By neil hammond, goldspring partner as we begin another hotel rfp season, many buyers are still aware of the pain points that go along with this time of the year.
Surviving hotel rfp season corporate travel management. Lets agree that all our friends and colleagues who are in the midst of yet another grueling hotel rfp season should have our sympathies. Nbta adds new modules to industrystandard hotel rfp for. Components of a request for proposal rfp the cover letter. Save time at the front desk and checkin online 48 hours prior to arrival and we will have your room ready when you arrive. When sending an rfp to the hotel sales department, provide a timetable for the rfp process. The traditional rfp season is almost upon us and whilst contracting can happen at any time, we are all used to the manic few weeks that is rfp season. Along with the recommended rfp postponement, gbta encourages hotels to roll all 2020 rates for 2021. Ask parties on both sides of the negotiating table what they think about the annual hotel rfp season, and more often than not, theyll say its an.
Ensuring that your hotels are part of this segment can lead to great results. How to distinguish a good hotel rfp the balance small. Plus, select guest is part of discovery, or youll receive benefits and recognition and can automatically enjoy perks and earn status. How to write an rfp for a meeting or conference cvent. Jun 03, 2015 are you ready for the hotel rfp season. Keep in mind, the goal is to approach the rfp for hotels and other venues in a way that maximizes your time and streamlines the selection process. Include the exact date you need the hotel s response and when you expect to make a decision. With advances in available data and technology, taking steps to reduce or eliminate the rfp process is becoming more of a reality than ever before. For those wanting to obtain hotel bids for meetings and function space or the use of private event space at restaurants and other venues, a targeted initial inquiry may help achieve this. It is imperative travel managers source and select key properties that improve the experience for travelers and drive savings for the company. Twothirds 66 percent of those surveyed are aware of the template, while two in five 40 percent say their companies currently use it.
Tips for the hotel rfp american express global business. Travel managers have been using rfps for years for selecting hotels for group business and volume transient accounts. Sabre hotel rfp never charges hotels to respond to direct bids. Dmcs as planner partners in site selection are you overlooking one of your most important allies this hotel rfp season. Quantify awareness and use among gbta members with the gbta hotel rfp quantify satisfaction with the gbta hotel rfp process identify which modules are use and what influence they have in the decision. With hotel performance likely to soften in the coming years, its looking like a good time to remind hoteliers of your programs value. Include the exact date you need the hotels response and when you expect to make a decision. How to get your share of highyield gds and corporate business. For the past several years, suppliers have had the upper hand, but this year, buyers are gaining back some power, according to a report from industry consultant bjorn hanson called u.
The accommodation request for proposal rfp season is nearly upon us, and for longer than many of us care to remember, were still using the same old, tired playbook for this bidding game. Procurement specialists across the board were privy to some of the lowest rate increases in recent years as well as. We do the reading for you, so you can enjoy content worth your time. Sabre hotel rfp for corporations sabre travel network. Hotel rfp season is the source of major frustration for both travel managers and hoteliers. Jan 02, 2010 keep in mind, the goal is to approach the rfp for hotels and other venues in a way that maximizes your time and streamlines the selection process. Str presents hotel trends and rfp season tennessee chapter. Laying an unpopular process to rest, four travel industry experts addressed why current sourcing methods are outdated and the exciting advantages that a new approach provides. So much of the year is devoted to this monumental undertaking, analyzing data to identify the properties to target, drafting and submitting proposals. These strategies from american express global business travel can save the time and effort that go into the hotel request for proposal process.
Whether its an overnight getaway, a business trip, a family celebration or a onceinalifetime experience, we have more than 5,000 properties in nearly 100 countries which means we have the perfect hotel for every need. The groups created the new hotel rfp to provide an invaluable resource for the hotel negotiation season. Rfp request for proposal definition glossary for hotel revenue. We saw a really big shift to a buyers advantage in most of the markets, much more so than we thought we would, said eric jongeling, director of americas hotel solutions for carlson. Hotelmarketingcom offers a daily mix of handcurated news for hotel marketers delivered directly to your inbox. Whether you are a veteran event planner searching for a location for an annual event youve produced for years, or you are anxiously assembling your first hotel rfp, one of your most important location selection collaborators can be your destination. If you dont know who the fedrooms national account contact is for your hotel group, please check the hoteliers page and scroll down to the national hotel contacts option. With the recent gbta endorsement regarding 2021 hotel rfp season many travel buyers are left to.
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